메디펜슬(MediPencil)

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Terms of Service

Terms of Service

1. Purpose

1.1 These Terms govern your use of MEDIPENCIL, a voice recording-based clinical documentation support service (the “Service”) provided by Huniverse Global Co., Ltd. (“we”, “us”, the “Provider”), through medipencil.com (the “Website”). The Service is built on the Dr.Pencil solution developed by KaiLab Co., Ltd. (the “Developer”) and licensed to us.

1.2 These Terms apply to users located outside the Republic of Korea. Users in the Republic of Korea are subject to separate terms published for that market.

1.3 The Service is intended for qualified healthcare professionals and healthcare organizations in the course of their professional activity. It is not intended for patients or for the 
general public.

1.4 Where you register on behalf of a practice, clinic, hospital or other organisation, you confirm that you have authority to bind it, and that organisation is the Customer under these Terms. The Customer is responsible for its Users’ use of the Service and for their compliance with these Terms. Where you register for your own use, you are the Customer.

1.5 Where we have entered into a separate signed written agreement with a Customer for the Service, that agreement prevails over these Terms to the extent of any conflict. In all
other respects these Terms continue to apply.

1.6 Where mandatory law in your country gives you rights greater than those set out here, those rights apply in addition and nothing in these Terms limits them.


2. Provider Details

Huniverse Global Co., Ltd.

9F, 25 Wangsan-ro, Dongdaemun-gu, Seoul, Republic of Korea

contact@medipencil.com

3. Definitions

For the purposes of these Terms, the terms set out below have the following meanings:

Customer: individual or organisation that enters into these Terms, as determined under clause 1.4.

User: individual holding login credentials to the Service, whether the Customer or a person authorized by the Customer.

Voice Data: audio recorded by a User through the Service.

Converted Text: text produced from Voice Data by the Service.

Patient Data: personal data relating to a patient that is processed through the Service.

Subscription: recurring paid plan for the Service.

Subscription Period: billing cycle selected by the Customer, at the end of which the Subscription renews unless cancelled.

Fees: amounts payable under the Customer’s plan, including subscription and usage fees.

4. Account and Eligibility

4.1 You must complete our registration process, provide accurate information and keep it up to date. You must be a qualified healthcare professional, or authorized by a healthcare organisation to use the Service on its behalf.

4.2 Accounts are personal to each User. You must not transfer, lend or share an account, you must keep credentials confidential, and you must maintain control of the devices used to access the Service.

4.3 Where the Customer is an organisation, it must remove a User’s access promptly when that person no longer requires it.

4.4 Notify us immediately if you become aware of unauthorized use of an account. You are responsible for losses arising from a failure to keep credentials secure, except where the loss is attributable to us.

4.5 You are responsible for having a suitable device and internet connection to use the Service.


5. The Service

5.1 The Service converts voice recordings into text to support the preparation of clinical documentation, and includes application downloads, security updates and technical support.

5.2 We provide support during business hours at contact@medipencil.com. We maintain and update the Service so that it remains functional and secure. Where planned maintenance will materially interrupt the Service, we will give advance notice where reasonably possible.

5.3 We may modify the Service for technical or operational reasons. Where a modification materially and negatively affects your use of the Service, we will give at least 30 days’ notice, and you may terminate and receive a refund under clause 9.3.

5.4 The core technology is developed and maintained by the Developer under a partnership agreement with us. Functions may change or be discontinued as a result of the Developer’s technical circumstances, and we will give advance notice where this occurs.

5.5 We do not generate, store or manage medical records or electronic health records. The Service produces draft text which you review and transfer to your own record system.

5.6 The scope, functions and language support of the Service may differ by country, and the Service may not be available in every country.


6. Changes to These Terms

6.1 We may amend these Terms where necessary to reflect changes in the Service, in applicable law, or in our operations. We will give at least 30 days’ notice by email and on the Website, setting out the changes and the date they take effect.

6.2 If you do not accept an amendment, you may terminate before it takes effect and we will refund Fees for the unused portion of the current Subscription Period. Continuing to use 
the Service after the effective date constitutes acceptance.

7. Payment and Billing

7.1 We offer free and paid plans. Features, limits and pricing may vary by country and may change in accordance with clause 7.6.

7.2 You are charged the applicable subscription or usage fees when you subscribe to a paid plan, exceed the limits of a free plan, or use paid features. Fees, the billing cycle and payment methods are displayed before you complete your purchase, and you are charged only after you have confirmed them. Subscription fees are billed in advance for each
Subscription Period. Invoices and statements are provided electronically.

7.3 Fees include applicable taxes unless otherwise stated. Where tax is not included, you are responsible for any tax due in your country.

7.4 Payment is made by credit or debit card, or by another method we make available. You authorize us to charge the payment method on file for Fees as they fall due, including on
automatic renewal, and you must keep your payment details current. Currency conversion is handled by your payment provider, and we are not responsible for conversion rates or
fees applied by your bank or card issuer.

7.5 Subscriptions renew automatically at the end of each Subscription Period unless cancelled. We will notify you of the renewal date and the amount payable at least 7 days before each renewal. You may cancel renewal at any time under clause 9.1.

7.6 We will not increase Fees, or convert a free feature into a paid one, without giving at least 30 days’ notice and obtaining your express consent. If you do not consent, your 
existing terms continue or your Subscription ends at the end of the current Subscription Period.

7.7 Unpaid Fees may result in suspension or termination under clause 16. We may charge interest on overdue amounts at the rate provided by applicable law.

8. Free Trials

8.1 We may offer a free trial. Where we do, we will tell you before you sign up how long it lasts, whether it converts to a paid Subscription, what you will be charged on conversion, and how to cancel.

8.2 Where a trial converts automatically to a paid Subscription, we will notify you of the conversion date and the amount payable before the first charge is taken. You may cancel at any time during the trial, and no Fees will be charged.


9. Cancellation and Refunds

9.1 You may cancel at any time through your account settings or by emailing contact@medipencil.com. Cancellation stops future renewals and takes effect at the end
of the current 
Subscription Period, and you retain access until then. Fees already paid for that period are not refunded unless clause 9.2 or 9.3 applies, or unless
applicable law requires 
otherwise.

9.2 Where mandatory consumer law in your country gives you a right to withdraw shortly after purchase, that right applies. In the European Union, the EEA and the
United Kingdom 
this period is 14 days from the conclusion of the contract, or from the date of the first payment where a free trial converts to a paid Subscription. To
withdraw, email 
contact@medipencil.com. If you asked us to start the Service during that period, you pay a proportionate amount for what was supplied and we refund the balance to your original payment method within 14 days. This right applies once, at the start of the contract, and does not arise again on renewal.

9.3 Where the Service becomes unavailable for reasons attributable to us, where we discontinue the Service, or where you terminate under clause 5.3 or 6.2, we
refund the Fees for the unused portion in full.

9.4 Except as set out in this clause 9 or as required by applicable law, Fees are non-refundable.

9.5 You may close your account at any time through your account settings or by contacting us. Closing an account will not be made more difficult than opening one.

10. Intellectual Property

10.1 All intellectual property rights in the underlying solution (Dr.Pencil) belong to the Developer, KaiLab Co., Ltd.

10.2 “MEDIPENCIL” is a service name created and used by us. Rights in that name and in the associated domains belong to Huniverse Global Co., Ltd.

10.3 We hold, or are licensed, all intellectual property rights necessary to provide the Service. Your use of the Service in accordance with these Terms will not infringe the rights of any third party.

10.4 We grant you a non-exclusive, non-transferable, revocable license to use the Service for your professional purposes for the duration of your Subscription, 
limited to the number of Users in your plan.

10.5 You must not reproduce, modify, distribute, reverse engineer, decompile or disassemble any part of the Service, extract its source code, use automated
means to access it, or introduce any code intended to disrupt it, except to the extent such restriction is prohibited by applicable law.

10.6 The Website and the application display the notice “All technology and intellectual property belong to KaiLab Co., Ltd.” in accordance with our license with
the Developer.


11. Voice Data and Converted Text

11.1 You retain all rights in Voice Data and Converted Text. We acquire no rights in them and may use them only to provide the Service to you. Access within
our organisation is limited to personnel who need it to perform their duties.

11.2 Voice Data recorded through the Service is transmitted to our systems and to those of the Developer, KaiLab Co., Ltd., for conversion into text. Voice Data is deleted on completion of the conversion and is in no event retained for longer than four hours. Processing takes place in the Republic of Korea.

11.3 Converted Text is made available for you to review, edit and transfer to your own record system, and is then deleted from the Service.

11.4 We will not disclose Voice Data or Converted Text to third parties beyond what is necessary to provide the Service, use it to train general-purpose artificial intelligence models or large language models, or use it for any analysis or commercial purpose unrelated to the Service.

11.5 You are responsible for retaining, in your own systems, any records you are required to preserve under the medical records legislation applicable to you. We do not provide a record retention service.


12. Data Protection

12.1 The Customer is the controller of Patient Data processed through the Service, and we act as processor on the Customer’s documented instructions. The
Customer is responsible for establishing a lawful basis for that processing, for informing patients, and for handling their requests. We act as controller of
account and billing data, as described in our Privacy Policy.

12.2 We process Patient Data only to convert Voice Data into Converted Text, on the Customer's instructions and for as long as the Customer uses the Service. We keep it confidential, secure it under clause 14, delete it under clause 11, notify the Customer without undue delay of any breach, assist the Customer with
patient requests, and use the Developer as sub-processor.

12.3 Both parties will comply with applicable data protection law. Where we have signed a separate data processing agreement with a Customer, that
agreement prevails over this clause 12.


13. Confidentiality

13.1 Neither party will disclose to any third party information about the other party’s business that is confidential, or that would reasonably be regarded as a
business or professional secret, except to the extent necessary to provide or use the Service.

13.2 This obligation does not apply to information that is publicly known, that a party can show it knew independently, or that a party is required by law to
disclose.

13.3 Each party is responsible for ensuring that its employees, contractors and subcontractors observe this clause. We will inform you promptly if we become
aware of a breach of confidentiality by anyone for whom we are responsible.

13.4 This clause survives termination of these Terms.



14. Security

14.1 We implement appropriate technical and organizational measures to protect the Service and the data processed through it against unauthorized access, loss,
alteration and disclosure.

15. Acceptable Use

15.1 You must not provide false or misleading information, use the Service unlawfully, infringe the rights of others, share access credentials, redistribute or
resell the Service, use it outside your own professional practice, or use information obtained through the Service for commercial purposes without our consent.

15.2 You must not use the Service to generate medical diagnoses, treatment recommendations or clinical advice.

15.3 You must comply with the medical, professional and data protection laws applicable to you, including any national rules on recording consultations and on the confidentiality of patient information. Requirements differ between countries and it is your responsibility to establish what applies to you.



16. Suspension and Termination

16.1 We may restrict or suspend the Service where you breach these Terms, where maintenance is required, where the Developer discontinues the solution or a
technical failure occurs, where provision is restricted by law in your country, where we need to protect you, us or our partners from fraudulent activity, or where Fees
remain unpaid after we have asked you to pay and allowed a reasonable period to do so.

16.2 We may terminate these Terms and close your account on written notice where you materially breach these Terms and do not remedy the breach within 30 days of being asked to do so, or immediately where the breach cannot be remedied or where you use the Service unlawfully or fraudulently.

16.3 We will give notice before suspending the Service, or immediately afterwards where the matter is urgent. Suspension or termination does not extinguish Fees
already accrued.

16.4 If we discontinue the Service permanently, we will give at least 30 days’ notice and refund Fees under clause 9.3. You should transfer any material you need to
your own systems before the discontinuation date.

16.5 Clauses 10, 11, 12, 13, 18 and 19 survive termination.


17. Medical Disclaimer

17.1 The Service is an administrative documentation aid. It does not constitute medical advice, diagnosis or treatment recommendations; it is not a substitute for
professional clinical judgement; and it is not intended to diagnose, treat, prevent or monitor disease. It is not a medical device.

17.2 You retain sole and final responsibility for all clinical decisions and for the accuracy of your clinical documentation. Output generated using artificial intelligence
may contain errors, omissions or fabricated content.

17.3 You must review, correct and verify all output before incorporating it into a clinical record or relying on it for any clinical purpose, exercising your independent
professional judgement.


18. Liability

18.1 Nothing in these Terms limits our liability for death or personal injury caused by our negligence, for fraud, or for anything else that cannot be limited under the law applicable to you.

18.2 Subject to clause 18.1, we are not liable for loss of profit, loss of business, loss of goodwill, loss or corruption of data, or any indirect or consequential loss.

18.3 Subject to clause 18.1, our total liability arising out of or in connection with these Terms is limited to the Fees you paid in the twelve months before the event giving rise to the claim. For consumers, this limit applies only to the extent permitted by the law of your country.

18.4 We are not liable for any loss arising from your use of output produced by the Service where you have not reviewed and verified it in accordance with clause 17.3.


19. Governing Law and Disputes

19.1 These Terms are governed by the laws of the Republic of Korea.

19.2 If you have a complaint, contact us at contact@medipencil.com. We will acknowledge it and aim to resolve it promptly. Disputes will first be addressed by
discussion between the parties.

19.3 If a dispute cannot be resolved by agreement, it shall be finally settled by arbitration administered by the Korean Commercial Arbitration Board under its
International Arbitration Rules. The seat of the arbitration shall be Seoul, and the language of the proceedings shall be English.

19.4 Clause 19.1 does not deprive a Customer who is a consumer of the protection of mandatory provisions of the law of the country in which they are habitually
resident. Such a Customer may bring proceedings in the courts of that country, and we may bring proceedings against such a Customer only in those courts.


20. General

20.1 If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions continue in full force.

20.2 Neither party is liable for a failure to perform its obligations where that failure is caused by an event beyond its reasonable control, including government action,
changes in law, industrial action, fire, flood, natural disaster, failure of telecommunications or internet infrastructure, or loss or destruction of data of significant
importance. The affected party will notify the other without undue delay.

20.3 These Terms take effect on September 14 2026, and replace any previous version.